Do your employees have parking problems in your company car park? Discover our 5 tips for a simple solution and to limit these inconveniences.

The subject of parking in the company can quickly become an irritant for the employee but also for the person in charge of its organisation. It is a major cost for the company, which must mobilise one or more employees to manage it and allocate a budget for its maintenance and security. The objective for the company is to optimise parking as much as possible in order to avoid having unoccupied spaces, or conversely a car park that is always full, dangerous parking, etc.

To limit parking problems as much as possible, here is a list of 5 quick and easy tips to put in place.

1. Reduce the number of named spaces

In a company car park, parking problems are often the result of the volume of spaces allocated to a particular employee. Usually, persons from the management will have a named space. However, with travel, telecommuting or holidays, they will not be in the office every day. Their space will therefore remain unoccupied and unused by other people on the pretext that it is nominative and reserved for a specific person.

The aim is therefore to have as few nominative spaces as possible to avoid this type of problem. Or to set up a tool that allows a space holder to easily communicate to other employees the days when they can park in his or her space. In this way, parking becomes a shared asset within the company, and no longer an exclusive asset for certain privileged people.

2. Modernise car park access control

In the majority of companies, access to the car park is via a personal badge system, or even freely without any barriers. However, this is not optimal and can lead to many parking problems: unauthorised people parking in the car park, loss or exchange of personal badges, etc.

Many innovative solutions exist to modernise access control and avoid the above problems. The first is the plate recognition camera. It allows the opening of the barrier only for vehicles registered beforehand. At Sharvy, we offer a second solution: a button in our application to allow the opening of the barrier to people who have reserved a place on the day.

3. Encourage carpooling between employees and other alternative forms of mobility

Today, soft and alternative forms of mobility are developing and are increasingly popular. The cities themselves are encouraging them by creating numerous cycle lanes, or lanes reserved for public transport and carpooling. When you add to this the rising price of gasoline, it is often worthwhile to opt for an alternative means of transport: cycling, public transport, carpooling, etc. For the company, the challenge of encouraging this type of mobility is twofold: to have a positive impact on the environment, and to relieve its entire car park (and therefore reduce parking problems).

To encourage home-work carpooling, companies can subscribe to dedicated solutions such as Karos. This application allows employees of the same company to be put in contact with each other and to make a similar journey.

4. Rent additional spaces in a neighbouring car park

If the above 3 solutions are not sufficient, the company can opt to rent spaces in a neighbouring car park. This allows for an easy increase in parking capacity. However, this option has a cost. On average, in large cities, renting a space costs between €1,500 and €2,000 per year. The overall budget can therefore very quickly reach tens of thousands of euros.

This is not the most economical option, but it does provide a quick solution to the problem of having too few parking spaces. More spaces mean fewer parking problems and therefore less frustration for the employee, who will find it easier to park.

5. Opt for a company parking management software

The most optimal option to avoid parking problems and optimise your parking is to use a dedicated solution. Corporate parking management applications such as Sharvy make it easy to implement the 3 tips given above. The occupation of the spaces is thus optimised and parking problems are greatly limited.

Via the platform, holders of a space can declare it available on days they are absent. The other employees reserve a space on the days they need it. The algorithm then distributes the available ones according to priority rules. On the day, thanks to digital access control (camera with plate recognition or button in the app), only people with a reservation can access and park in the car park. This limits parking problems as all vehicles entering the car park have an allocated space.

Sharvy, company car park management solution