Optimise desk sharing and workstations management

Support hybrid working by choosing desk sharing and flex office for your company.

Flex office and desk booking management - Sharvy

The health context due to Covid-19, the development of the flex office and the new working methods are forcing companies to rethink their offices and work spaces. On average, 40% of spaces are unused on a daily basis, mainly due to teleworking, travel or holidays. With hybrid working becoming the new norm, this figure is set to rise, which represents a high cost for the company.

Choose a desk booking management solution and implement desk sharing, also named hot desking, in your company! Sharvy simplifies the reservation of workstations and their allocation to employees, through an intuitive web and mobile application.

Make it easy for your employees to book office space

Creation and settings

The administrator creates the workspaces, workstations, teams and integrates the employees in Sharvy.

Using declaration

The holders of a workstation regularly declare the usage or the availability of their space for the next few days.

Reservation requests

Each employee who needs a workstation at a certain date can request it on Sharvy.

Workstation assignment

The available workstations are assigned automatically by our algorithm according to priority rules set by the administrator.

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Functionalities to support your transition to desk sharing

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User management

Import your employees and assign each one a profile.

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Simplified integration of company employees.
User types: Workstation owners and requesters (priority or not according to defined criteria).
Definition of work teams for a better allocation of workstations (all members in the same space, priority team over another…).
Option: Login with Single Sign On (SSO).

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Office configuration

Enter your workstations, offices and spaces in the app.

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Definition of the workstations and their typology: desks assigned to an employee, open access desks, etc.
Specification of the type of workstation: small, large, double screen, etc.
Creation of rooms and work spaces: open space allocated to a team, open space for all, etc.
Definition of a maximum occupancy rate for spaces and the building.

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Desk booking and allocation

Allow your employees to book a workstation.

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Release of your workstation in case of absence (teleworking, holidays, travel, illness…).
Reservation of a workstation according to need up to 4 weeks in advance, by half-day or full day.
Automatic allocation using the Sharvy algorithm: either equity or chronologically.
Confirmation by email and notification via the app with practical information on how to get to the right spot (floor, zone…).
Notification of the holder if his office is allocated.
Management of the days off and/or connection to your HRIS to disable the booking during closed days, holidays, etc.

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Statistics

Analyse the occupancy of your different spaces.

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Complete history of user activity: number of connections, number of new users, who plays the game or not, etc.
History of employees present in the building: warning in case of a health issue in a certain room or space (COVID contact for example).
CSV and Excel export.