Desk booking and Workstations management


Choose the flex office and desk sharing!

The health context, the development of the flex office and the new working methods are forcing companies to rethink their offices and work spaces.

Choose a desk booking management solution and implement desk sharing in your company! Sharvy simplifies the workstations management, their reservation and assignments to employees, through a desk reservation app.

workstations management
Flex office solution and workstations management - Sharvy

How does this desk sharing solution work?


Creation and settings

The administrator creates the work places, the workstations, the teams and integrates the employees in Sharvy.


Using declaration

The holders of a workstation declare regularly the usage or the availability of their workstation for the next few days.


Reservation requests

Each employees who need a workstation at a certain date can request it on Sharvy.


Workstation assignment

The free workstations are assigned automatically according to priority rules set by the administrator.

Functionalities to support your transition to flex office

Users management

Import your employees and assign each one a profile.

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  • Simplified integration of company employees
  • User types: Workstation owners (with or without automatic desktop validation without action on their part) and requesters (priority or not according to defined criteria)
  • Definition of work teams for a better allocation of workstations (all members in the same space, priority team over another…)
  • Option: Login with Single Sign On (SSO

Desk booking and allocation

Allow your employees to book a workstation.

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  • Release of your workstation in case of absence (teleworking, holidays, travel, illness…)
  • Reservation of a workstation according to need up to 4 weeks in advance, by half-day or full day
  • Automatic allocation using the Sharvy algorithm: either equity or chronologically
  • Confirmation by email and notification via the app with practical information on how to get to the right spot (floor, zone…)
  • Notification of the holder if his office is allocated
  • Management of the days off and/or connection to your HRIS to disable the booking during closed days, holidays…

Occupancy rate

Ensure the health safety of your employees.

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  • Definition of a maximum occupancy rate for spaces and the building
  • Setting the number of accessible workstations in each area to comply with health regulations

Workstations configuration

Enter your workstations, offices and spaces.

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  • Definition of the workstations and their typology: desks assigned to an employee, open access desks, etc.
  • Specification of the type of workstation: small, large, double screen…
  • Creation of rooms and work spaces: open space allocated to a team, open space for all…
  • Definition of a maximum occupancy rate for spaces and the building


Analyse the occupancy of your different spaces.

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  • Complete history of user activity: number of connections, number of new users, who plays the game or not…
  • History of employees present in the building: warning in case of a health issue in a certain room or space (COVID contact for example)
  • CSV and Excel export

Would you like to learn more about Sharvy, the flex office solution?

Our latest posts on this subject

On our blog, we share with you the latest trends, advice and opinions on topics and issues around new ways of working, well-being at work, flex office and workspace management.

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34 000 Montpellier (FRANCE)

+33 (0)4 11 93 70 49