Desk booking and Workstations management

Choose the flex office and desk sharing!

The health context due to Covid-19, the development of the flex office and the new working methods are forcing companies to rethink their offices and work spaces. On average, 40% of spaces are unused on a daily basis, mainly due to teleworking, travel or holidays. With hybrid working becoming the new norm, this figure is set to rise, which represents a big cost for the company.

Choose a desk booking management solution and implement desk sharing in your company! Sharvy simplifies the reservation of workstations and their allocation to employees, through an intuitive web and mobile application.

Flex office solution and workstations management - Sharvy

How does this desk sharing solution work?

Creation and settings

The administrator creates the workspaces, workstations, teams and integrates the employees in Sharvy.

Using declaration

The holders of a workstation declare regularly the usage or the availability of their space for the next few days.

Reservation requests

Each employees who need a workstation at a certain date can request it on Sharvy.

Workstation assignment

The available workstations are assigned automatically by our alforithm according to priority rules set by the administrator.

Functionalities to support your transition to flex office

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Users management

Import your employees and assign each one a profile.

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Simplified integration of company employees
User types: Workstation owners (with or without automatic desktop validation without action on their part) and requesters (priority or not according to defined criteria)
Definition of work teams for a better allocation of workstations (all members in the same space, priority team over another…)
Option: Login with Single Sign On (SSO

Desk booking and allocation

Allow your employees to book a workstation.

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Release of your workstation in case of absence (teleworking, holidays, travel, illness…)
Reservation of a workstation according to need up to 4 weeks in advance, by half-day or full day
Automatic allocation using the Sharvy algorithm: either equity or chronologically
Confirmation by email and notification via the app with practical information on how to get to the right spot (floor, zone…)
Notification of the holder if his office is allocated
Management of the days off and/or connection to your HRIS to disable the booking during closed days, holidays…

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Occupancy rate

Ensure the health safety of your employees.

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Definition of a maximum occupancy rate for spaces and the building
Setting the number of accessible workstations in each area to comply with health regulations

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Workstations configuration

Enter your workstations, offices and spaces in the app.

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Definition of the workstations and their typology: desks assigned to an employee, open access desks, etc.
Specification of the type of workstation: small, large, double screen…
Creation of rooms and work spaces: open space allocated to a team, open space for all…
Definition of a maximum occupancy rate for spaces and the building

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Statistics

Analyse the occupancy of your different spaces.

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Complete history of user activity: number of connections, number of new users, who plays the game or not…
History of employees present in the building: warning in case of a health issue in a certain room or space (COVID contact for example)
CSV and Excel export

They use Sharvy!

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On our blog, we share with you the latest trends, advice and opinions on topics and issues around new ways of working, quality of life and well-being at work, flex office and workspace management.