How Sharvy helps CIOs secure access & car park data?

Who actually accesses your car parks today? What data is collected, stored and shared with every badge, every vehicle, every entry? Is your corporate car park data managed as a strategic asset, or left on the sidelines of the information system?

At a time when physical access generates just as much data as digital tools, CIOs can no longer afford approximate management. Security risks, sensitive personal data, GDPR compliance: data linked to corporate car parks must now be secured, governed & controlled.

This is precisely where Sharvy comes in, giving CIOs back control over access & data related to corporate car parks.

Why are access security & car park data a critical issue for CIOs?

Who really controls access rights to corporate car parks? Are accounts updated in real time when employees join, leave or change roles? And above all, where is the data generated by these accesses stored? For CIOs, data around corporate car parks now raises the same challenges as any other component of the information system.

Each car park access generates sensitive data: employee identities, vehicle information, presence times, physical access rights. When poorly governed, this data becomes a point of vulnerability. Access not revoked, dormant accounts, lack of traceability: all exploitable weaknesses that expose the organisation to security & compliance risks.

Added to this are strong regulatory constraints. Indeed, data linked to corporate car parks contains personal data subject to GDPR, requiring rigorous management of access, retention periods & user rights. Without CIO oversight, this data often falls outside IT security standards, creating critical blind spots.

For CIOs, securing access & car park data is therefore no longer an operational matter: it is a strategic issue of governance and cybersecurity.

The risks linked to poor management of access & corporate car park data.

1. Poorly controlled access to the corporate car park.

When access rights to the car park are managed manually (via Excel, for example) and without clear rules, they quickly become outdated. This is often the case with physical badges, issued when an employee joins (but rarely reviewed afterwards). A change of role, internal mobility or departure from the company is not always followed by an immediate update of access rights.

The result: badges continue to work when they should no longer. A former employee may still enter the corporate car park, as may a contractor who retains access beyond their assignment. These common situations are rarely visible without a monitoring tool.

Moreover, this lack of control also complicates audits. Without clear traceability of badge allocation & usage, it becomes difficult to know who is actually accessing the car park, when and why. The car park then becomes a poorly secured entry point, even though it is directly linked to the physical security of the site.

2. Fragmentation of data related to the corporate car park.

In many organisations, information related to the corporate car park is rarely centralised. On the contrary, it is often scattered across several systems & stakeholders. For example:

↪ Facilities teams may keep an Excel file listing badges assigned to employees (often not synchronised with the HRIS).

↪ Security providers (where applicable) may hold their own databases to manage employee & visitor access.

↪ Access control software may also record employee entries & exits, but without a direct link to assigned rights or the exact identity of users.

This fragmentation leads to several issues: some data becomes outdated, while other data becomes inconsistent — for example, access authorised in one system but denied in another. Each update must be carried out manually in multiple places, multiplying the risk of errors. For CIOs, this makes it difficult to obtain a global & reliable view of access, to track car park usage and to guarantee data security.

3. Insufficient protection of sensitive data.

Data linked to the corporate car park contains sensitive information, such as employee identities, presence times & associated vehicles. When stored in unsecured tools or shared with multiple providers without a clear framework, this data may be unnecessarily exposed. Without precise rules governing access & data protection, car park data can become a weak point in the organisation’s overall security strategy.

4. Difficulty reacting quickly in the event of an incident.

Without centralised management, it is often difficult to respond effectively when an issue arises. For example, in the case of a lost badge, suspicious access or the need to quickly deactivate multiple rights, teams must intervene across several tools or contact different stakeholders.

This loss of time increases risks and complicates incident management. For CIOs, not being able to act quickly and in a coordinated manner on car park access & data limits the ability to secure this data on a daily basis.

So, how does Sharvy concretely address these challenges? 5 key points.

1. Sharvy provides centralised management of corporate car park access.

Why multiply tools to manage car park access? With Sharvy, everything is brought together in a single application. Access rights are no longer permanent or implicit: only people with an active booking can enter. No booking, no access. This simple logic puts an end to forgotten badges, never-revoked rights and uncontrolled usage.

There is no need to change your infrastructure. Sharvy integrates with existing solutions: RFID badge readers, access controllers & automatic barriers. The application acts as an intelligent layer that orchestrates all access without replacing your equipment.

Note: access can be triggered via RFID badge, number plate recognition cameras or directly from the Sharvy application via an IoT module. Each entry is automatically linked to an identity and a booking, ensuring complete & reliable traceability.

As a result, CIOs benefit from a clear & centralised view of all access and overall corporate car park management: who enters, when, how and for how long. This transparency simplifies governance, facilitates anomaly detection and makes audits fast & efficient.

2. Clear & automated rules to limit errors.

Sharvy makes it possible to define simple & fair rules: who can park, in which car park, in what type of space, at what times, for how long, etc. The application takes into account access history over the last 60 days to prevent the same person from constantly monopolising a space, ensuring fair distribution among all employees.

The solution also manages your organisation’s specific priorities: spaces reserved for people with reduced mobility, pregnant women, or employees with specific needs are automatically taken into account.

In practical terms, different profiles receive access adapted to their situation. A contractor receives temporary access, automatically deactivated at the end of their assignment, while an employee with priority benefits from a space even during peak demand.

This automation ensures consistent, fair & smooth management, even when headcount and demand change rapidly, while limiting human error and frustration linked to car park space allocation.

3. Better control of data & its security.

All car park data is grouped within a secure environment. CIOs gain a clear view of the data collected, how it is used and how long it is retained. No more shared Excel files or isolated databases held by providers. With Sharvy, corporate car park data is governed according to IT standards: controlled access, action traceability & structured data.

4. Full visibility to manage & audit.

Sharvy provides CIOs with dashboards & concrete indicators to track car park usage and access. Who uses the car park? Which accesses are rarely or never used? Which rights are about to expire? Etc.

At the same time, the application offers real-time monitoring, enabling IT teams to track service status, anticipate incidents and ensure a smooth & reliable experience for all users.

5. A solution adopted by business teams, driven by the CIO.

Clearly, Sharvy is not just a technical tool. The platform is designed to be easily used by HR teams, facilities and facility management, while remaining controlled & secured by the CIO. The result: fewer manual requests, fewer errors, and car park data management that is both seamless for users and fully controlled for IT.

Conclusion

The corporate car park is no longer just a place to park: it is a strategic point for security, data management & employee experience. Between fragmented access, forgotten badges and specific needs, CIOs face concrete & complex challenges.

Sharvy turns this complexity into simplicity. The solution centralises all access, automates management and ensures complete traceability. It also guarantees fair access by taking into account booking history and priority needs, such as people with reduced mobility and pregnant women.

The result: a smooth car park experience for employees, enhanced security & total control for the CIO.

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