Sandaya  is improving the occupancy rate of its car park by ending the allocation of fixed parking spaces and making it easier for staff to share them using Sharvy.

Context of Sandaya

Sandaya is a group of luxury campsites founded in 2010. It now comprises 69 four- and five-star campsites in France.

Staff are based at two head offices: one in Paris and the other in Mauguio, on the outskirts of Montpellier (southern France). Depending on the season, the Mauguio site accommodates between 120 and 150 employees. Indeed, during the high season, the company boosts its call centre teams to ensure high-quality customer service and efficient booking management.

The Montpellier teams moved into new premises in early 2024. As for parking, Sandaya had 48 spaces in a car park shared with other businesses in the area, with access controlled by a badge. At first glance, the system was simple: one space = one badge.

As a result, Sandaya had allocated its 48 parking spaces to 48 staff members. To make the best use of the spaces when staff were absent, pairs were formed so that badges could be lent out. However, this system quickly revealed its limitations:

• lending and swapping badges required staff to meet in person, which proved difficult in practice;
• some spaces remained unoccupied when the holder was on holiday or working from home;
• frustration arose among staff without a badge;
• management became time-consuming for the facilities team.

At the same time, the neighbouring company Arkolia, which shares the same car park, identified Sharvy, a corporate car park management solution, to digitise access control and enable parking space booking via a mobile app accessible to all staff.

Wishing to streamline its own car park management, Sandaya contacted Sharvy in early 2025.

Setting up of Sharvy

Following several discussions and meetings between Sandaya’s General Services, Human Resources and IT teams and Sharvy’s customer support team, the solution was successfully configured within a few weeks.

In May 2025, the application was officially rolled out to staff.

To support this change and facilitate adoption, Sandaya organised two “coffee meetings”. The aim of these informal sessions was to: present the new parking policy; demonstrate how Sharvy works via an explanatory video (now incorporated into the onboarding process for new employees); and answer staff questions and address any concerns they might have.

This change management support played a key role in the project’s success, by encouraging adoption of the tool and reassuring the teams.

In practical terms, how does it work? All employees can download the mobile app or log in via the web. In just a few clicks, they can book a space for the days they plan to come into the office. Then, a few days before the relevant date, Sharvy’s fair allocation algorithm distributes the available spaces, taking booking history into account. For example, if there is only one space left for a given day, it will be allocated to the employee who has benefited from it the least over the past two months. This mechanism thus ensures fair treatment for all employees.

Furthermore, to simplify access and enable the smooth allocation of the 48 parking spaces, an IoT module has been connected to the barrier’s control system. No more physical badges. Now, when an employee has a valid booking for the day, a button appears directly in the app. All they need to do is click on it to open the car park barrier.

Sandaya favourite features

Benefits noted

Thanks to the digital access control system implemented with Sharvy, Sandaya has resolved its main issue: ending the rigid “one badge = one space = one person” model. The company now shares the 48 spaces among all staff at the site. Teams no longer need to organise badge swaps or coordinate absences: the system automatically manages allocations fairly.

For the General Services Department, the benefits are significant: less manual administration, fewer internal requests, fewer tensions to manage, and centralised, autonomous car park management!

Feedback from staff has been very positive. The app makes it easier for them to get to the site and provides greater visibility in advance.

Previously, several spaces were regularly left empty because the badge holder was absent. Meanwhile, some staff members would spend ages driving round looking for a parking space or had to park further away, causing frustration and wasting time.

Today, the car park has an occupancy rate of nearly 100% every day. Almost all parking requests are met, and everyone feels the system is fair.

Do you need to optimise your company car park? Do you want to modernise its management and make it fairer?

Follow the lead of Sandaya and opt for Sharvy!