Optimize your flex office and desk booking management
Support hybrid work by choosing desk sharing and flex office for your company.
The health context due to Covid-19, the development of the flex office and the new working methods are forcing companies to rethink their offices and workspaces. On average, 40% of spaces are unused on a daily basis, mainly due to teleworking, travel or holidays. With hybrid working becoming the new norm, this figure is set to rise, which represents a high cost for the company.
Choose a dedicated desk sharing solution and implement flex office in your company! Sharvy simplifies the office desk management, through an intuitive web and mobile application.
Make it easy for your employees to reserve an office space
Creation and settings
The administrator creates the workspaces, workstations, teams and integrates the employees in Sharvy.
Using declaration
The holders of a workstation regularly declare the usage or the availability of their space for the next few days.
Reservation requests
Each employee who needs a workstation at a certain date can request it on Sharvy.
Space assignment
The available workstations are assigned automatically by our algorithm according to priority rules set by the administrator.
Features to manage desk booking
User management
Import your employees and assign each one a profile.
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- Simplified integration of company employees.
- User types: Workstation owners (with or without automatic validation without action on their part) and requesters (priority or not according to defined criteria).
- Definition of work teams for a better allocation of workstations (all members in the same space, priority team over another…).
- Option: Login with Single Sign On (SSO).
Workstation configuration
Enter your workstations, offices and spaces in the app.
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- Definition of the workstations and their typology: desks assigned to an employee, open access desks, etc.
- Specification of the type of workstation: small, large, double screen, etc.
- Creation of workspaces: open space allocated to a team, open space for all, etc.
- Definition of a maximum occupancy rate for spaces and the building.
Desk booking and allocation
Allow your employees to book a workstation.
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- Release of your workstation in case of absence (teleworking, holidays, travel, illness…).
- Reservation of a workstation according to need up to 4 weeks in advance, by half-day or full day.
- Automatic allocation using the Sharvy algorithm: either equity or chronologically.
- Confirmation by email and notification via the app with practical information on how to get to the right spot (floor, zone…).
- Notification of the holder if his office is allocated.
- Manage the days off and/or connection to your HRIS to disable booking during closed days, and holidays, etc.
Statistics
Analyze the occupancy of your different spaces.
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- Complete history of user activity: number of connections, number of new users, who plays the game or not, etc.
- History of employees present in the building: warning in case of a health issue in a certain room or space (COVID contact for example).
- CSV and Excel export.
They use Sharvy!
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The solution
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