Digital Workplace : a lever for well-being at work?

Every morning, arriving at the office should be a simple, almost natural moment. Yet many employees start their day by racing against the clock : looking for a parking space, finding an available office, juggling digital tools that are sometimes disconnected.

These little obstacles, repeated every day, end up taking their toll on morale and productivity.

When well thought out, the Digital Workplace acts as an invisible thread that harmonises these tense moments. It simplifies, organises and anticipates, offering a much more fluid and serene working environment.

In this article, we look at how the Digital Workplace, far more than just a collection of digital tools, is becoming a genuine lever for well-being at work.

The Digital Workplace: a natural evolution of the workplace?

The Digital Workplace is quite simply a collection of digital tools and services made available to employees to simplify their daily working lives.

The aim? To offer employees a more fluid and personalised experience, whether they’re in the office, working remotely or on the move, and whatever device they’re using. It improves both their day-to-day working lives and the overall efficiency of the business, by saving time at every level.

As a result, the Digital Workplace includes many tools, such as :

- Communication and videoconferencing applications (Teams, Slack, Zoom, etc).
- Tools for managing physical resources: offices, car parks (Sharvy).
- Cloud spaces for storing and accessing files (Google Drive, OneDrive).
- Modern intranets for centralising information and services (SharePoint).
- Knowledge management systems (Notion, Asana, Loop, etc).
- Internal and external document sharing tools (WeTransfer, DocuSign).

When it is well designed, it is not limited to communication channels, such as business software (as many people think): it extends to all aspects of business life, including those that are often considered secondary… such as company car parks.

Take Sharvy, for example, an application that has now been integrated into the Digital Workplace of many companies.

Its aim? To optimise the use of company car parks through intelligent, fluid management. In practical terms, employees can use their smartphone or computer to reserve a parking space for the days they plan to be in the office. The simple, intuitive interface allows them to view availability in real time.

And what if, after all, they stay at home that day? With just one click, they can free up their place (if they have one) for a colleague. Sharvy is based on the principle of dynamic sharing: the idea is not to increase the number of places, but to distribute them more evenly according to actual attendance.

These solutions, like Sharvy, perfectly illustrate the ambition of a well thought-out Digital Workplace: to streamline routines, eliminate irritants and save everyone time.

Digital Workplace & well-being at work: what really changes in everyday life.

1. Parking, desks, organisation: the trifecta of a simplified morning.

We don’t always realise it, but sometimes it only takes three little annoyances to ruin the start of a working day. Turning around for 10 minutes to find a parking space, arriving a little late, not knowing where to set up?

These are all little annoyances that, while they may seem harmless, can lead to stress and frustration in the long run. And that’s where well-being at work often starts: by eliminating these daily irritants.

As you can see, a well thought-out Digital Workplace can really make a difference.

For example, thanks to an application like Sharvy, your employees can :

- Reserve parking spaces and workstations in advance.
- Know exactly where to park (space number) and where to set up on arrival.
- Easily free up their spaces in the event of unforeseen circumstances or teleworking, with just one click.
- Check remaining parking and office space availability in real time.
- Be notified if a space becomes available at the last minute.
- Share resources fairly with colleagues, without overbooking.

It’s not revolutionary in itself, but it’s exactly this type of service that, put together, makes the day run more smoothly. And when everything runs smoothly first thing in the morning, you’re more relaxed and happier. In short, you start the day better. And that’s already a great victory for well-being at work.

This type of usage shows that the Digital Workplace is not limited to business tools: it is a tangible part of everyday life, sometimes as early as the company car park.

2. Less stress, more fluidity: when tools communicate with each other.

A great deal of our energy at work is consumed by invisible friction. These are all the little moments when things don’t work as they should: information that can’t be found, a tool that doesn’t synchronise with another, a service that has to be requested three times.

Individually, they’re no big deal. But accumulated, they generate stress and frustration, and end up undermining overall well-being.

By rethinking your Digital Workplace, you aim to eliminate this friction. The idea is not to add more and more tools, but to ensure that they communicate with each other and fit naturally into your employees’ daily lives.

Let’s take a concrete example: imagine that your HRIS (Human Resources Information System) is connected to your car park management application. When an employee is teleworking (and this is entered in the HRIS), their parking space is automatically freed up and made available for another colleague. They don’t have to do a thing, everything is seamless and effortless.

This type of scenario, simple on the face of it, changes everything in the way employees feel. They no longer have to think about every detail, or switch back and forth between different tools. We have the feeling that the « work environment understands » our needs, that it adapts to our pace, and that’s a real source of comfort!

By reducing these micro-frictions, the Digital Workplace frees up mental space so that you can concentrate on what really matters: your core business, collaboration and creativity. And when you feel supported by your tools instead of constantly having to « tinker » around them, you work better and feel better, quite simply.

3. Efficiency without thinking about it: the promise of the Digital Workplace through automation.

There are days when it’s not the big meetings and complex projects that are exhausting, but the succession of small administrative and logistical tasks.

They take up time and, above all, mental energy: booking a meeting room, taking a day off, requesting equipment (parking badge, computer, headset, etc.), reporting a computer problem, etc. These are not complicated tasks, but they can be very time-consuming.

These are not complicated tasks, but they often come on top of the main responsibilities and can quickly become a source of boredom and frustration.

If your company has a well-designed Digital Workplace, there’ s no longer any need to go through several contacts, or search for documents and links hidden in emails, like complex intranets. Everything is centralised in a single interface, accessible at any time from any device, making life much easier for employees.

This simplicity not only reduces the time spent managing these tasks, but also the stress they can generate. For example, making a holiday request can be done in just a few clicks, with a rapid response. This gain in time and transparency leaves more room for personal organisation and creates a climate of trust: employees feel that their company is in control of its processes and genuinely cares about their day-to-day lives.

In addition, automation also relieves the support teams (HR, IT, facilities), who are no longer overwhelmed by repetitive tasks and can concentrate on higher added-value missions. This virtuous circle improves the overall efficiency of the company & the well-being of everyone.

Ultimately, the Digital Workplace transforms these small, time-consuming tasks into simple, fast processes, freeing up time and energy for what really matters.

Digital Workplace: what criteria should you take into account to make the right choice?

Choosing a Digital Workplace is not just about piling on digital tools. If it is to be truly useful & well integrated into the daily lives of employees, it must meet concrete needs while remaining simple to use.

The aim? To provide a fluid, consistent and sustainable experience, without overburdening processes.

Here are a few essential criteria to consider:

- Ergonomics & accessibility: intuitive interface, usable on all devices.
- Interoperability: compatibility with existing tools (HRIS, messaging, etc).
- Centralisation of services: unified access to resources, HR requests, etc.
- Security: RGPD compliance, access management, protection of sensitive data.
- Scalability: easy to add modules and functionalities.
- Adoption & support: easy to learn, training, user support, etc.

Finally, a good Digital Workplace should adapt to your actual uses, and not the other way round. It then becomes a real driver of efficiency, commitment and well-being for all your employees.

Checklist: 6 essential points for successfully implementing your Digital Workplace.

- Start by listening to your employees’ needs : Before adopting any tools, talk to your teams. What makes their day-to-day lives difficult? What irritants do they encounter? Their feedback is the basis for choosing appropriate solutions.

- Focus on integration and simplicity : Opt for tools that connect easily with each other and offer an intuitive interface. Avoid multiple applications that don’t communicate with each other, as this creates more confusion than anything else.

- Establish clear governance : define who is responsible for each tool, who manages access, updates and training. Good organisation prevents the Digital Workplace from becoming a digital bazaar.

- Train & support employees : A good solution that’s not used properly remains ineffective. Offer short, practical training sessions, and remain available to answer questions and make adjustments based on feedback.

- Measure usage & adjust regularly: Use simple indicators (adoption rate, user feedback) to check that the tools are meeting needs. Don’t hesitate to develop your Digital Workplace in line with usage.

- Don’t try to digitise everything at once: start with a few priorities that bring real immediate benefits (parking management, office reservations, holiday requests via an HRIS), then gradually expand.

In conclusion

Well-being at work is not just about big decisions and ambitious projects. It’s about the day-to-day details that make working life easier. Less friction, less wasted time, more clarity & autonomy: that’s what a well thought-out Digital Workplace offers.

By facilitating organisation, reducing repetitive tasks and centralising tools, it creates the conditions for a more serene working environment. It’s not an abstract promise, but a response to real needs. And at a time when employees’ expectations are changing, it’s also a way for companies to show that they’re listening, and ready to adapt.

Have a question? Check out the FAQ!

Is the Digital Workplace a single platform or a set of tools?

It’s an ecosystem. It can be a single portal, but in most cases, it’s several interconnected tools, designed to provide a seamless experience for your employees. The important thing is not to have « a single tool », but for everything to work together, without friction.

Do all companies need a Digital Workplace?

Not necessarily in the same format, but yes: every organisation has an interest in simplifying its processes and improving access to information. Whether you’re an SME or a large group, there are solutions to suit your size and the challenges you face.

Which professions are affected by the Digital Workplace?

For everyone. HR, IT, senior management, managers, field staff, customer support… A well-designed Digital Workplace should deliver tangible benefits for every profile, not just for the « offices » functions.

For HR teams, this can mean streamlining administrative processes (holidays, onboarding, internal communication).

For IT teams, it’s a way of reducing recurring requests and centralising requests via a single portal.

For managers, it’s a real lever for steering and communicating with their teams, especially in hybrid mode (thanks to tools like Notion, OneDrive, etc.).

As for employees in the field, for example, who are often forgotten, they can access key information and carry out their tasks easily, from their telephone.

In short, the Digital Workplace must be designed for all uses, all professions and all working contexts.

How long does it take to set up?

It all depends on the scale of the project. Some components (such as resource reservation and document management) can be deployed in just a few weeks. A complete transformation takes several months, but a gradual roll-out is often more effective!